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Fortino Capital

Office and Facility Manager (part-time)



Zagreb, Croatia
Posted on Thursday, June 13, 2024

Are you a service-oriented individual with a passion for creating productive and pleasant work environments? Do you excel at multitasking, problem-solving, and fostering positive relationships? If so, we want you to become a part of our team!

Please note this position is on-site (based in Zagreb) and part-time (20-24 working hours per week).

As the Office & Facility Manager, you play a crucial role in ensuring the smooth operation of our office space and facilities. You create a functional and convenient workplace for your colleagues, and you feel comfortable with the ad-hoc nature of your role.

You are responsible for managing all aspects of our office environment, including facilities maintenance, vendor management, and office supplies inventory. Additionally, you oversee administrative tasks and provide support to various departments as needed.

What you’ll do

  • Ensuring the facility is well-maintained and a nice place to work for our colleagues
  • Maintaining the relationship with the landlord and all facility related providers, ensuring any facility issues are addressed promptly
  • Maintaining relationships with the suppliers, ensuring timely delivery of goods and services
  • Office management (managing incoming post, redirecting invoices, purchasing office supplies)
  • Oversee asset management procedures, working closely with relevant teams to plan and execute purchases and keep inventory up to date
  • Supporting employees in travel arrangements (assisting with the use of travel management tool, organizing transfers, etc.)
  • Calculate travel orders accurately and in accordance with policies
  • Manage the company fleet, ensuring the proper maintenance and utilization of company vehicles
  • Coordinate and manage company events, ensuring they are executed smoothly and align with company objectives and culture
  • Provide support to colleagues from different departments, offering assistance and solutions to meet their needs related to office and facility management

What are we looking for

  • Fluency in English
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
  • Flexibility in dealing with ad hoc requests
  • Ability to prioritize tasks effectively in a fast-paced environment
  • Excellent organizational skills
  • Excellent execution skills – ensuring suppliers (external and internal) deliver to their promises
  • Service oriented

What we offer

  • Work in a fast-growing and engaging industry
  • Top-notch offices and equipment
  • Dynamic workplaces (biking or standing behind your desk)
  • A good cup of coffee or tea with a snack or fresh fruit is available all day long
  • Continuous improvement and learning opportunities
  • Competitive salary and additional benefits (birthday gift, meal allowance, yearly bonuses)

Please send your CV and application in English.