Job Description: Operations & Administration Coordinator

Location: Our office is located in Braine L'Alleud, south of Brussels - 3 days a week in the office

Start Date: Q1 2024

Competitive Package with great benefits

Can you do your job with eyes closed? Are the hours ticking by slowly while you twiddle your thumbs?

When you join LetsBuild, you'll join a fast-paced Tech Scale-up environment 🚀 where you'll wear many hats 🎩, ensuring the smooth operation of our office and various administrative tasks.

Key Responsibilities:

• Onboarding and Offboarding: You'll manage the entire process for new and departing employees, ensuring a seamless transition and the availability of necessary equipment 🛠️.
• Office Administration: Provide comprehensive support including coordinating board meetings 📅 and organizing team dinners 🍽️.
• Equipment and Supplies Management: Ensure that all office equipment and supplies are adequately stocked and maintained, facilitating a productive work environment 🖨️.
• Event and Travel Coordination: Take charge of organizing our annual Team Camp 🏕️ and managing travel arrangements for the CEO ✈️, ensuring all logistical aspects are handled efficiently.
• HR: Ensure all employees are logging their time off, sick days etc and updating the platform as necessary 🗓️.
• Operational Support: Act as the main point of contact for operational tasks such as mobile phone provider liaisons 📱, lease arrangements for new offices 🏢, and the collation of Employee satisfaction evaluations 📊.
• Proactive Office Enhancement: Constantly seek ways to improve office operations and team satisfaction, embodying and championing the vibe of LetsBuild.

About You:

• Proven experience in office administration, operations, or a related field 📚.
• Exceptional organisational and multitasking skills, with the ability to prioritize tasks efficiently ⏳.
• Strong communication and interpersonal skills, with a flair for coordination and team collaboration 👥.
• Proficiency in office software and administrative technology 💻.
• A proactive, energetic, and efficient work ethic, willing to take on varied tasks and challenges 🌈.
• Flexibility to adapt to changing priorities and the ability to wear many hats within the organization 🔄.
• A fluency in French and English is essential 🌍
• Aptitude to manage diverse priorities in a dynamic environment with a proactive mindset 🏃‍♂️💼.

About LetsBuild:

At LetsBuild, we are a passionate team of over 55 individuals dedicated to driving positive change in an industry that significantly contributes to global CO2 emissions. 🌳 Our software solutions are instrumental in the creation of residential housing, office buildings, commercial centers, wind farms, highways, and numerous other transformative projects. 🛣️ 🏠

We have offices in Brain L'alleud (Belgium), Copenhagen (Denmark) and Łódź (Poland), our global footprint is expansive. With regular team events and our annual team camp, we create a culture of collaboration and empowerment to improve from within...

What We Offer:

• Competitive remuneration, complemented by performance-driven bonuses.
• A culture that is anchored in innovation, collaboration, and a proactive mindset.
• Opportunities for continuous learning and professional growth.
• A comprehensive benefits package (a generous mobility package, group insurances, hospitalisation coverage, home-working allowance, 25 days vacation)

Come as you are:

LetsBuild is proud to be an equal opportunity employer. We celebrate diversity and are committed to fostering an inclusive environment for all employees.

Why you shouldn't apply:

If you prefer a role where you have a structured list of duties with little deviation, it's probably best you sit this one out.